About the role:

• Diary management, including the organisation of internal and external meetings
• Travel arrangements
• Dealing with written and verbal queries in a clear and concise manner, responding appropriately
• Drafting routine letters, memos and emails presented in a clear and concise way
• Screening telephone calls, enquiries and handling them if they do not need to be passed on in a professional manner
• Carrying out background research into subjects the MD is dealing with, and presenting findings in an easily digestible form
• Taking notes of meetings
• Preparing presentations using Excel, Word and PowerPoint including the presentation of graphical information
• Liaising with other employees and/or clients
• Project and event coordination
• Prepare regular letters and reports as detailed by the Managing Director
• Co-ordination of group activities when required
• Preparation, collation and circulation of Board reports / packs
• Devising and maintaining office systems to deal efficiently with paper flow; and the organisation and storage of paperwork, documents and computerised information

About you:

• Innovative approach to solving problems
• Well developed interpersonal and organisational skills
• Ability to produce work to a high standard and to strict timelines
• Activity planning and prioritisation skills
• Good at influencing and negotiating
• Good verbal and numerical reasoning ability
• Excellent organisational and interpersonal skills

Qualifications:

• Proven work experience as a Personal Assistant
• PC skills, as a minimum able to use Word and excel
• Knowledge of office management systems and procedures